Project Administrator – Rotary Healthy Communities Challenge (RHCC) at PATH Nigeria

PATH is a global organization that works to accelerate health equity by bringing together public institutions, businesses, social enterprises, and investors to solve the world’s most pressing health challenges. With expertise in science, health, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales solutions including vaccines, drugs, devices, diagnostics, and innovative approaches to strengthening health systems worldwide.

We are recruiting to fill the position below:

Job Title: Project Administrator – Rotary Healthy Communities Challenge (RHCC)

Job ID.: JR1280

Location: Abuja

Employment Type: Full-time

Job Description

• We are currently recruiting for a Project Administrator to support RHCC and other funded grants as part of the malaria portfolio in Nigeria.
• The successful applicant will report to the RHCC Team Lead and collaborate closely with the global RHCC regional project team.
• The Project Administrator will support the RHCC project’s financial planning and oversight, oversight of agreement development and implementation, and coordination of hiring local staff. 

Responsibilities

RHCC Budgeting, Financial Management, Payment Support:

• Develop, manage, and monitor assigned budgets (annual project budgets) in collaboration with the Technical Advisor and global headquarters office. 
• Process transactions in compliance with PATH and donor guidelines.  
• Prepare forms and receipts for payments (ex. consultant payment) and reimbursements (ex. travel or personal) for approval. 
• Ensure that all invoices received from vendors are processed in an orderly manner and duly supported by proper documentation. 
• Liaise with international accounting team to ensure that expenses recurring in nature are processed and paid in time e.g., telephone, internet, training. 
• Reconcile advances against actual expenditures. 
• Provide logistical support for meetings, trainings, and supervision activities. 
• Help distribute financial reports and invoices to internal and external customers.  
• Review expense reports to ensure compliance with donor & PATH guidelines. 
• Ensure timely reporting of project costs. 
• Ensure accounting data is accurate and complete and documents are filed accordingly. 
• Compile monthly field office financial reports in partnership with the RHCC Team Lead 
• Provide financial guidance to partner organizations to ensure consistent, effective, and efficient donor compliance. 
• Contribute to internal PATH project financial reporting function. 
• Assist with the disbursement of workshop allowances and other payments for RHCC or other projects’ activities. 
• Ensure budgets are aligned with project work plans in partnership with Team Lead and global team.  

RHCC Agreements and Procurement:

• Conduct pre-qualification reviews and selection of potential sub-contractors/grantees and vendors to ensure value for money and compliance with donor requirements 
• Ensure compliance of all agreements and contracting mechanisms with local and PATH regulations.  
• Process procurements and ensure that all the procurement documents from PRF to LPOs for meetings, workshops, accommodation and other supplies as requested by the technical team are processed on time.
• Provide quality control for all procurement documentation. 
• Develop consultant contracts, agreements, and work orders, including scopes of work, deliverables, and payment schedules, to ensure appropriate competitive processes and compliance with local and PATH policies and guidelines. 
• Monitor and manage assigned consultant contracts, work orders, and sub agreements, and initiate payment requests. 

Operationalization:

• Partner with regional PADMs to ensure admin and finance needs for country operations start-up are addressed.  
• Attend weekly meetings with Nigeria operations transition team to provide updates on financial and accounting concerns in the OIPH-Nigeria office.  
• Responsible for management of project equipment ensuring inventory is done annually. 

Required Skills and Experience

• Bachelor’s Degree or higher in Business Administration, Finance, Accounting, or other relevant discipline or equivalent experience.  
• Excellent interpersonal and diplomatic skills with ability to interact with diverse colleagues and partners, including with government representatives.
• Excellent organization, attention to detail, coordination, and collaborative skills.
• Excellent oral and written English communication skills required.
• Minimum of seven years of experience in managing finance, procurement, contracts, construction, logistics, and/or human resource related matters for development activities of similar dollar value. 
• Demonstrated experience managing project budgets. 

How to Apply

Interested and qualified candidates should:

Click here to apply